Handover Email Sample: Smooth Transitions for Success

Subject: Handover – [Your Name] – [Your Role]

Dear [Recipient Name],

This email serves as a handover of my responsibilities as [Your Role]. My last day of employment is [Your Last Day]. I have compiled the following information to assist you in your transition:

• Key Projects: List of ongoing projects, their current status, and key contacts.
• Important Deadlines: Highlight upcoming deadlines and their priorities.
• Key Contacts: Contact information for important clients, vendors, and internal colleagues.
• Daily/Weekly Tasks: Outline your typical daily and weekly tasks.
• Tips and Tricks: Include any helpful advice or insights you’ve gained during your time in the role.

I am available via email at [Your Email Address] for any questions you may have during the transition period. I wish you the best in this role.

Sincerely,

[Your Name]

Subject: Handover – [Your Name] – [Your Role] – Vacation from [Start Date] to [End Date]

Hi Team,

I will be on vacation from [Start Date] to [End Date]. During my absence, [Colleague’s Name] will be covering my responsibilities. Please see the following for project updates:

• [Project 1]: [Brief summary and any actions needed.] – [Colleague’s Name] is handling this.
• [Project 2]: [Brief summary and any actions needed.] – Please contact [Other Colleague’s Name].

For urgent matters, please contact [Colleague’s Name] at [Colleague’s Email Address] or [Colleague’s Phone Number]. Otherwise, I will respond to emails upon my return. I look forward to catching up when I get back.

Thanks,

[Your Name]

Subject: Handover – [Your Name] – [Your Role] – Departure

Dear [Recipient Name],

This email provides a handover of my responsibilities as [Your Role]. My last day of employment is [Your Last Day]. I have organized the following information:

1. Project Documentation: All relevant project documentation, including [list key documents].
2. Password and Access: Instructions on how to access key accounts and systems (provide a secure method).
3. Client Information: A list of clients and their contact details, including any special notes.
4. Ongoing Tasks: A detailed list of ongoing tasks and their status.

I wish you all the best. Please don’t hesitate to contact me via [Personal Email Address] until [Date] if you have any urgent questions. I am available for a call if necessary.

Best regards,

[Your Name]

Subject: Handover – [Your Name] – Training – [New Employee Name]

Hi [New Employee Name],

Welcome to the team! This email provides a quick guide to some of the key aspects of your new role.

Day-to-day Operations:

• Morning Routine: Check emails, respond to urgent requests, and prioritize tasks.
• Key Tools: [List the key software and tools they will use].
• Helpful Resources: Link to the company’s internal wiki page or help documentation.

I will be available to answer your questions during the first two weeks. Please feel free to reach out. I hope you will enjoy this role.

Best regards,

[Your Name]

Subject: Project Handover – [Project Name]

Dear [Recipient Name],

I am writing to formally hand over the [Project Name] project to you.

Here is the status of the project:

Current Status: [Describe current status, including milestones achieved and any outstanding issues].

Key Deliverables: [List key deliverables and their deadlines].

Key Contacts: [Contacts of those involved.]

Please review the attached documents for more details, including [list attachments]. Feel free to contact me on [contact info] if you have any questions.

Best,

[Your Name]

Subject: Urgent Handover – [Your Role] – [Short Description of the Issue]

Hi [Recipient Name],

I am writing to inform you of an urgent issue regarding [briefly describe the problem].

Please take the following actions:

1. [Action 1]: [Detailed instructions]
2. [Action 2]: [Detailed instructions]

For more information, please consult [provide link to document or contact information].

I will be available at [contact information] if needed. Please keep me updated.

Thanks,

[Your Name]

Subject: Handover – Client Account – [Client Name]

Dear [Recipient Name],

This email is to provide a smooth handover of my role and responsibilities concerning the [Client Name] account. Here is a brief summary of the client.

Client Overview: [Provide a brief overview of the client, including their industry, key products/services, and relationship with the company].

Key Contacts: [Client’s main contacts, their job titles, and their contact information].

Ongoing Projects: [List of the current projects for the client, including their status and deadlines].

Important Information: [Provide additional information, like any special terms or notes about the client].

Please reach out to [Client’s main contact] if you have any questions. I am available at [Your Contact Info] for additional support.

Regards,

[Your Name]