Crafting a Powerful Sample Letter Asking For Refund

Subject: Refund Request – Defective [Product Name] – Order # [Order Number]

Dear [Company Name] Customer Service,

I am writing to request a refund for a [Product Name] I purchased on [Date of Purchase] with order number [Order Number]. I received the product on [Date of Delivery].

Unfortunately, the [Product Name] is defective. [Describe the defect in detail]. I have attached [Number] photos/videos/supporting documents that demonstrate the issue.

I would appreciate it if you could issue a full refund of $[Amount] to [Payment Method] within [Number] days. Please let me know how you would like me to return the product. I can be reached at [Your Phone Number] or [Your Email Address].

Thank you for your time and attention to this matter.

Sincerely,

[Your Name]

Subject: Refund Request – Canceled Service – [Service Name] – Account # [Account Number]

Dear [Service Provider Name],

This letter is to request a refund for the [Service Name] service, which I canceled on [Date of Cancellation]. My account number is [Account Number].

I was charged $[Amount] on [Date of Charge] for the service. As the service has been canceled and no longer in use, I am requesting a full refund of this amount.

Please process the refund to [Payment Method] within [Number] business days. If you need any further information, please contact me at [Your Phone Number] or [Your Email Address].

Thank you for your cooperation.

Sincerely,

[Your Name]

Subject: Refund Request – Overcharge – Invoice # [Invoice Number]

Dear [Billing Department/Company Name],

I am writing to report an overcharge on invoice #[Invoice Number], which was issued on [Date of Invoice]. The invoice amount was $[Amount Charged], but the correct amount should have been $[Correct Amount].

[Briefly explain why you believe you were overcharged. For example, “The overcharge is due to an incorrect calculation of the service fees.”]. I have attached a copy of the invoice and [Supporting Documents, like a contract].

I would appreciate it if you could refund the overcharged amount of $[Difference] to [Payment Method] at your earliest convenience. Please let me know if you require any further clarification.

You can reach me at [Your Phone Number] or [Your Email Address].

Thank you for your assistance.

Sincerely,

[Your Name]

Subject: Refund Request – Subscription Cancellation – [Subscription Service Name] – Account # [Account Number]

Dear [Subscription Service Provider Name],

I am writing to request a refund for the unused portion of my subscription to [Subscription Service Name]. My account number is [Account Number]. I cancelled my subscription on [Date of Cancellation].

I was charged $[Amount] on [Date of Charge]. Due to [Reason for Cancellation, e.g., “lack of use”, “unsatisfactory service”], I would like a refund for the remaining [Time Period, e.g., “two months”] of my subscription.

Please process the refund to [Payment Method] within [Number] business days. You can contact me at [Your Phone Number] or [Your Email Address] if you have any questions.

Thank you for your time.

Sincerely,

[Your Name]

Subject: Refund Request – Travel Booking – [Booking Reference/Confirmation Number]

Dear [Travel Agency/Airline/Hotel Name],

I am writing to request a refund for my travel booking, [Booking Reference/Confirmation Number], which I made on [Date of Booking] for [Service, e.g., “flights to Paris” or “hotel in London”].

Due to [Reason for Cancellation, e.g., “unforeseen circumstances” or “flight cancellation”], I am unable to utilize the booking. I am therefore requesting a full refund of $[Amount Paid]. I have attached copies of [Supporting Documents, e.g., “cancellation email from airline”].

Please process the refund to [Payment Method] within [Number] business days. My contact information is as follows: [Your Phone Number] or [Your Email Address].

Thank you for your assistance.

Sincerely,

[Your Name]

Subject: Refund Request – Damaged Goods – Order # [Order Number]

Dear [Company Name] Customer Service,

I am writing to request a refund for a [Product Name] I purchased on [Date of Purchase] with order number [Order Number]. I received the product on [Date of Delivery], but it arrived damaged.

The [Product Name] was damaged during the shipping process. [Describe the damage]. I have attached [Number] photos/videos/supporting documents that demonstrate the issue.

I would appreciate it if you could issue a full refund of $[Amount] to [Payment Method] within [Number] days. Please let me know how you would like me to proceed with returning the damaged product. You can reach me at [Your Phone Number] or [Your Email Address].

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name]

Subject: Refund Request – Service Not as Advertised – [Service Name] – Account # [Account Number]

Dear [Company Name/Service Provider Name],

I am writing to request a refund for the [Service Name] service, which I purchased on [Date of Purchase]. My account number is [Account Number].

The service I received did not match the advertised features and functionality. Specifically, [Explain the discrepancies between the advertised service and what you received]. I feel that the service, as provided, did not meet my expectations and was not what I paid for.

Therefore, I am requesting a full refund of $[Amount] to [Payment Method] within [Number] business days. Please contact me at [Your Phone Number] or [Your Email Address] to discuss this further.

Thank you for your time and consideration.

Sincerely,

[Your Name]